PPRA Supplier Registration: Requirements, Preparation and Latest Status

About the closed PPRA registration call

Registration closed: Do not submit against this expired call. For any future call, confirm its dates, eligibility, required attachments and form instructions on PPRA’s official page; future requirements may differ.

This guide covers that PPRA registration exercise only. It is not an application for an AGPO certificate, does not create an e-Government Procurement (e-GP) supplier profile for you, and is not a bid for a particular tender. The PPRA form asks applicants for both proof of e-GP supplier registration and a valid AGPO certificate.^[35]

The live form estimates that completion takes about five minutes. Have your required profile and certificate ready before starting.^[35]

Check that you have the prerequisites

The closed call was for eligible AGPO suppliers in the Youth, Women, and Persons with Disabilities (PWD) groups.^[34] On the form, select the group shown on your valid AGPO certificate. This guide does not decide whether your business qualifies for AGPO; check the current AGPO service for certification questions.^[35][36]

You will need:

• your e-GP supplier number and supplier profile; the PPRA form says the profile can be downloaded or printed from the e-GP portal as a PDF;^[35]
• a valid AGPO certificate that matches the group you select;^[35]
• the supplier/business name as it appears on its business-registration documents;^[35]
• the business KRA PIN, business registration number, physical address, phone number in the format requested by the form (2547XXXXXXXX or 2541XXXXXXXX; the form says 07… and 01… entries are converted automatically), and a valid supplier/business email address;^[35]
• the category or categories of items your business supplies.^[35]

PPRA states that all categories on this form are reserved under AGPO, so both the e-GP supplier profile and valid AGPO certificate are required.^[35]

The rendered form checked on 12 October 2026 accepts PDF, JPG or PNG files up to 2 MB each. Check the live form for any later change.^[35]

If you do not yet have an e-GP supplier profile, use the official e-GP supplier-registration page.^[37] e-GP advises suppliers to update information with relevant agencies such as BRS, KRA and NRB before starting; mismatched records may cause an e-GP application to be rejected.^[37] The e-GP service also has its own documentation and authorised-person requirements; check its full official list before starting, particularly if someone is completing account setup on behalf of the supplier.^[37] If you do not have a valid AGPO certificate, check the separate AGPO service before starting the PPRA form.^[36]

Submit the PPRA form

1. For any later call, use only the notice and form published for that call; do not assume this form remains current. See PPRA’s official supplier-registration page.^[34][35]
2. Enter the supplier name, KRA PIN, registration number, contact details and physical address requested by the form; review each field for accuracy before continuing.^[35]
3. Select the AGPO group that matches your valid certificate, then select only the relevant supply categories. The form’s category choices depend on the group selected.^[35]
4. Upload the e-GP supplier profile and matching AGPO certificate in one of the formats the live form accepts.^[35]
5. For the closed 2026/27–2027/28 call, the historical deadline was 11:59 pm EAT on 21 October 2026. For a new call, follow its own deadline and instructions in PPRA’s notice and live form.^[34][35]
6. Save or print the acknowledgement page. Keep the registration reference and amendment code private: the form says the code can be used to change the registration before the call closes, and anyone with it can make that change.^[35]

If you have a question about an application, PPRA’s form directs applicants to email procurement@ppra.go.ke and quote the registration reference.^[35]

Keep the three registrations separate

• AGPO certificate — the PPRA form requires a valid certificate; this PPRA application does not replace it.^[35][36]
• e-GP supplier registration creates the supplier profile that this PPRA form asks you to provide.^[35][37]
• A tender bid is a separate response to a specific tender notice, with its own eligibility conditions, documents and closing time. Completing this PPRA form does not submit a tender bid.^[34][35]